Our Work

July 08, 2020

The Result…

How to implement an automated accounts payable system?
Phase 1: Discovery

The key objectives from the discovery phase is to:

Phase 2: Solution Assessment Workshop
This is where we get creative and strategic about how we will be using a accounts payable solution to solve the problems and repetitive tasks that were identified in the discovery stage. The deliverables of this phase consist of research, analysis, prototyping and documenting an action plan.

What to expect in the 90 minute workshop:

  • Drill-down into your accounts payable process by understanding the entire flow from start to finish.
  • Identify all the systems you use today to fulfill your accounts payable process.
  • Understand all the edges cases handled by your finance team today and how you've done it.
  • Determine the combination of Robots, Artificial Intelligence, API integrations, and custom application development for the accounts payable process solution. It might be all of these or it might be some of these, it entirely depends on the processes and repetitive tasks that are needed to be automated. Once the technologies that will be used for the accounts payable process solution is determined, we then determine how each technology will be used synergistically for the solution.
This should give us enough insight into how we can streamline your current accounts payable process through an automated accounts payable solution. Our goal is to create a solution that integrates into your workflow seamlessly and doesn't create resistance between your other processes.

What to expect in the project plan rundown:

  • Review the actual cost for building the solution.
  • Review the projected timeline.
  • Clearly outline the solution architecture with all technologies and integrations involved.
  • Explain risks and risk mitigation plans.
Phase 3: System Development
Using the project plan made in Phase 2, we develop the automated accounts payable solution in Phase 3. We’ll release the system out in milestones, so you’ll be able to use it within a matter of weeks, instead of months.
  1. Assign tickets to a 2-week long Sprint, based on upcoming milestones.
  2. Begin, execute, test and deliver tickets in the sprint.
  1. Report on progress and perform retrospectives to improve future sprints.
Repeat step 1, 2 and 3 until all tickets and milestones from the project plan that was created in the solutions assessment are completed.
Phase 6: Support & Continuous Improvement
All smart automation systems need maintaining, tweaking and improving beyond the initial launch.
Based on your organisation goals and analysing real usage of your smart automation system, we then plan the development of future iterations and incremental rollouts of new builds.
What else to expect from an automated accounts payable solution?
Capture and store text directly from documents
Processes invoices at a much faster rate and never worry about backlogs.
Drastically reducing the amount of time it takes your company to process invoices from suppliers and also heavily reduce the reliance on your staff.
Repurpose your staff to focus on higher-value tasks.
Increase supplier satisfaction and competitive edge by providing an ability to provide faster payments
Create reports for measurable insights into your processes

AJ and his team are hands down the best and most gifted programmers I have ever had the pleasure of working with. Like all engineering processes, there are always roadblocks and obstacles that obfuscate the outcome of the project. AJ …

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Spencer Kelleher

CEO | TerriTool

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